> For the complete documentation index, see [llms.txt](https://doc.ainexlayer.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://doc.ainexlayer.com/documentation/enterprise-features/multi-user-management.md).
# Multi-User Management
### Overview
Multi-user management in AINexLayer provides enterprise-grade user administration, team collaboration, and access control. It enables organizations to manage users, assign roles, control access to workspaces and resources, and maintain security and compliance.
### User Management
#### User Types
**System Administrators**
* **Full System Access**: Complete control over the AINexLayer instance
* **User Management**: Create, modify, and delete users
* **System Configuration**: Configure system-wide settings
* **Security Management**: Manage security policies and access controls
* **Audit Access**: Access to all audit logs and system reports
**Organization Manager**
* **Organization Control**: Manage users within their organization
* **Workspace Management**: Create and manage organization workspaces
* **User Permissions**: Assign roles and permissions to users
* **Billing Management**: Manage organization billing and subscriptions
* **Compliance**: Ensure organization compliance with policies
**Regular Users**
* **Workspace Access**: Access assigned workspaces
* **Content Creation**: Create and manage content
* **Collaboration**: Participate in team collaboration
* **Personal Settings**: Manage personal preferences
* **Limited Administration**: Basic user management capabilities
### Create and Manage Multiple Users
#### Step 1: Open User Management
1. Log in as an **Admin** or **Manager**.
2. Navigate to **Settings → Users**.
3. You’ll see a list of all existing users along with their roles and creation dates.
4. Click on the **“Add User”** button in the top-right corner to create a new user.
#### Step 2: Fill Out User Details
A pop-up form will appear. Enter the following details:
**Required Fields**
* **Username** – Use only lowercase letters, numbers, dots, underscores, or hyphens.\
(Example: `john.doe` or `team_member_1`)
* **Password** – Minimum 8 characters. This will be the user’s initial login password.
**Optional Fields**
* **About** – Add a short bio or description.
* **Role** – Choose from the dropdown:
* **Default User**
* **Manager**
* **Administrator** *(Visible only to existing admins)*
**Advanced Options**
* **Daily Message Limit** – Enable and set a message limit for non-admin users (default is 10).
#### Step 3: Choose the Right Role
AINexLayer uses a **three-tier role system** to control access:
#### Administrator
* Full system access and configuration control.
* Can manage users, workspaces, and system settings.
#### Manager
* Can manage workspaces and invite or edit users.
* Cannot access LLM, VectorDB, or embedding settings.
#### Default User
* Can only chat inside assigned workspaces.
* Cannot modify settings or manage users.
#### Step 4: Create the User
1. After filling in the details, click **“Add User”**.
2. The system will validate all fields and create the new user.
3. You’ll see a success message once done — the user now appears in the list.
#### Step 5: Manage Existing Users
In the Users table, you can:
* **Edit** — Update user info, change passwords, or modify roles.
* **Suspend** — Temporarily disable user access (they’ll be logged out immediately).
* **Delete** — Permanently remove a user (cannot be undone).
#### Step 6: Manage Workspace Members
1. Go to any **Workspace** → open **Settings** → **Members** tab.
2. Click **“Manage Users”**.
3. Search users and select or deselect using checkboxes.
4. Click **Save Changes** to update workspace access instantly.
***
**👥 Multi-user management provides enterprise-grade user administration and collaboration capabilities. Implement proper user management to ensure security, compliance, and effective team collaboration.**
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