# Multi-User Management

### Overview <a href="#overview" id="overview"></a>

Multi-user management in AINexLayer provides enterprise-grade user administration, team collaboration, and access control. It enables organizations to manage users, assign roles, control access to workspaces and resources, and maintain security and compliance.<br>

<figure><img src="/files/hUsHVZkbTAO5Xbp4WlRB" alt=""><figcaption></figcaption></figure>

### User Management <a href="#user-management" id="user-management"></a>

#### User Types <a href="#user-types" id="user-types"></a>

**System Administrators**

* **Full System Access**: Complete control over the AINexLayer instance
* **User Management**: Create, modify, and delete users
* **System Configuration**: Configure system-wide settings
* **Security Management**: Manage security policies and access controls
* **Audit Access**: Access to all audit logs and system reports

**Organization Manager**

* **Organization Control**: Manage users within their organization
* **Workspace Management**: Create and manage organization workspaces
* **User Permissions**: Assign roles and permissions to users
* **Billing Management**: Manage organization billing and subscriptions
* **Compliance**: Ensure organization compliance with policies

**Regular Users**

* **Workspace Access**: Access assigned workspaces
* **Content Creation**: Create and manage content
* **Collaboration**: Participate in team collaboration
* **Personal Settings**: Manage personal preferences
* **Limited Administration**: Basic user management capabilities

### Create and Manage Multiple Users

#### &#x20;Step 1: Open User Management

1. Log in as an **Admin** or **Manager**.
2. Navigate to **Settings → Users**.
3. You’ll see a list of all existing users along with their roles and creation dates.
4. Click on the **“Add User”** button in the top-right corner to create a new user.

#### Step 2: Fill Out User Details

A pop-up form will appear. Enter the following details:

**Required Fields**

* **Username** – Use only lowercase letters, numbers, dots, underscores, or hyphens.\
  (Example: `john.doe` or `team_member_1`)
* **Password** – Minimum 8 characters. This will be the user’s initial login password.

**Optional Fields**

* **About** – Add a short bio or description.
* **Role** – Choose from the dropdown:
  * **Default User**
  * **Manager**
  * **Administrator** *(Visible only to existing admins)*

**Advanced Options**

* **Daily Message Limit** – Enable and set a message limit for non-admin users (default is 10).

#### &#x20;Step 3: Choose the Right Role

AINexLayer uses a **three-tier role system** to control access:

#### Administrator

* Full system access and configuration control.
* Can manage users, workspaces, and system settings.

#### Manager

* Can manage workspaces and invite or edit users.
* Cannot access LLM, VectorDB, or embedding settings.

#### Default User

* Can only chat inside assigned workspaces.
* Cannot modify settings or manage users.

#### Step 4: Create the User

1. After filling in the details, click **“Add User”**.
2. The system will validate all fields and create the new user.
3. You’ll see a success message once done — the user now appears in the list.

#### Step 5: Manage Existing Users

In the Users table, you can:

* **Edit** — Update user info, change passwords, or modify roles.
* **Suspend** — Temporarily disable user access (they’ll be logged out immediately).
* **Delete** — Permanently remove a user (cannot be undone).

#### Step 6: Manage Workspace Members

1. Go to any **Workspace** → open **Settings** → **Members** tab.
2. Click **“Manage Users”**.
3. Search users and select or deselect using checkboxes.
4. Click **Save Changes** to update workspace access instantly.

***

**👥 Multi-user management provides enterprise-grade user administration and collaboration capabilities. Implement proper user management to ensure security, compliance, and effective team collaboration.**


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